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Maybe you won't shave two weeks off your job search by composing and re-using a basic job search email, but you will save some time and a ton of "psychic energy".

Note that I'm not suggesting that every email you send is the same. I am recommending, however, that you create and adapt a sample email to reflect your personality (maybe you're an exclamation-point-type person, maybe you're not), and save it for re-use and further customization to fit the occasion.

There are only so many ways to say something and you might as well figure out how you want to say it once and be done with it.

By the way, the fact that a sample situation is included in the list does not mean that I feel this type of conversation should always occur by email. Phone or face-to-face contacts, when practical, are usually preferable to email. The exception? When it's important to have a record of the conversation and texting is too informal.

Selecting the appropriate communication channel is all about the situation, the people involved, and, just as often, gut instinct.

Final note before you review the basic email: Clearly identify the purpose of the email so that your email can include a clear call to action. Use a brief version of that call to action as your subject line.

What is it that you want recipients to do? If you don't know, they won't know.

Let's assume that email is your ideal venue and that you have identified what you want to achieve. Here's a template that should meet your needs for any situation.

BEGINNING

Likely recipients:
Friends and family
New contact with whom you are building a relationship
Former colleagues who have moved to a new company
LinkedIn connections or group members


Subject:  Ex. Request for introduction to [Name and title] at [Company]

Hi [contact name],

I hope you are [enjoying your new job / keeping busy / relaxing this summer / anything that indicates you know them and care].

As you know, I'm actively searching for a new job as a [desired role / abbreviated version of your Ideal Work Situation Statement].

BODY

If your purpose is to ask someone to introduce you to an employee with a prospective employer's company:
I've discovered an ideal match for my skills and experience: [position name with link to job posting] at [company name]. If the person knows you well enough, you could add here: I hope you'll agree.

My goal is to locate an employee in the company to [transmit my resume and cover letter directly to [the recruiter / Human Resources / the hiring manager / learn more about the company culture / fill me in on how their IT department works / tell me more about the hiring manager]. You’re connected to [target name title, and company] on LinkedIn OR You've mentioned [target name] as a [friend / colleague / fellow basketball team member] previously.

If you feel comfortable doing so, would you introduce us and request contact information, noting that I'll be in touch shortly?
_________________________________________________________________________________________________________________
If your purpose is to gain information regarding a prospective employer on your Target Company List:
I'm putting together a list of prospective employers in my area and would like to include any companies you think might be a good fit for my role and credentials. Do you have any suggestions?
OR
I see where you are an employee with [company]. I'm in a job search and have added (company) to my Target Company List. Would you have a few minutes to talk with me about your experience as an employee? If so, please provide a time that would be convenient for us to meet by phone.
_________________________________________________________________________________________________________________
If your purpose is to add a person to your Board of Advisors:
I'm organizing a virtual Board of Advisors to provide specific job search advice or suggestions on my approach. I would anticipate this help would take no more than 10-15 minutes weekly, if that. Your [overall business acumen / familiarity with my role / industry/ expertise in career strategies] would be helpful to me and I would value your contribution. May I add you to my group?

ENDING
I’ve attached my [resume / bio / addendum] to update you on my credentials.

Thanks in advance for your support of my job search. As always, I truly appreciate your help!

If applicable, add a personalized thank you:
By the way, if Tuesday evenings are still good for you, let's meet at Harry's around 5:30 for a "thank you" drink.
OR
I'd like to [write a recommendation for you / endorse you] on LinkedIn. Is there a particular skill or experience you would like for me to emphasize?
OR
I've attached an article I spotted recently on [the best fishing holes in your area / your industry or role] and thought of you. Let me know if you have any luck!

[Your name]
LinkedIn email address

Attachments: resume

(Adapted from an article by Alex Cavoulacos: https://www.themuse.com/advice/how-to-ask-for-a-referral-an-email-template)

There are, of course, other types of emails you'll be sending as your job search progresses. We'll cover these in future blog posts.

What I hoped you got from this post:
Avoid dithering over an email with a basic template that you can adapt for each communication situation.


Take action:
1. Write your basic email with all of the possible iterations and save it to drafts in your email account.
2.  Adapt as needed.

3.  As you adapt, save a copy of each version in your drafts to save even more time
.

Please share this post with someone who is looking to find their ideal job!


 


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